DeKalb Sanitary District Board Meeting Minutes
DeKalb Sanitary District
May 17, 2006
Minutes
Approved June 21, 2006
The May meeting of the DeKalb Sanitary District Board of Trustees was held at the office of the District at noon on May 17, 2006. In attendance were Trustees Dennis Collins and Tim Struthers, Attorney for the District Keith Foster and District Treasurer Richard Stokke. Michael Zima, District Manager; Janice Tripp, Assistant Manager Administration; Steve Olsen, Plant Foreman; and Betty Jones, Secretary were present. Scott Trotter, P.E. and Mark Eddington, P.E. of Trotter & Associates attended. Tom Engstrom of 204 Hollister, Joan Mosher of 208 Hollister and Stephanie Rowe of 207 Hollister attended for a portion of the meeting, as did Steve Milner of Milner & Associates. Jim Schneider attended the meeting.
President of the Board Collins called the meeting to order.
Trustee Collins moved and Trustee Struthers seconded approval of the May agenda. Motion carried.
Trustee Collins moved that officers for the 2006-2007 Fiscal Year be Dennis Collins as President, Timothy Struthers as Vice President, Carol Zar as Clerk and Janice Tripp as Assistant Clerk. Trustee Struthers seconded. Motion carried.
Trustee Struthers moved approval of the April minutes. Trustee Collins seconded. Motion carried.
Trustee Struthers made a motion to amend the March 2006 minutes to clarify that Trustee Collins had a telephone conversation with Mayor Van Buer, not a meeting and that the Mayor did not ask for feedback as erroneously stated. Trustee Collins seconded. Motion carried.
Janice Tripp said that no funds transfers were necessary this month.
Trustee Collins moved and Trustee Struthers seconded payment of bills as presented. Motion carried.
In public input, Tom Engstrom of 204 Hollister asked that all neighboring residents be notified of any workshops to be held on the Facilities Plan Update. He said that cleanliness issues as identified by Mr. Embrey at the last meeting had been taken care of. Trustee Collins gave him and Stephanie Lowe a written explanation of the events that led to a survey pin being left in her yard. Scott Trotter, who prepared that letter, stated that the pin has been removed and that the surveying done was undertaken only as a matter of convenience because topological information had to be taken for the stormwater improvements project and it was easier to survey the whole plant at the same time.
Treasurer Stokke gave the Treasurer’s Report.
Trustee Collins moved and Trustee Struthers seconded Ordinance #497, Annexation #218 annexing 11.76 acres on Taylor Street at the request of the Paul & Nancy Zgonena Trust for the Schnuck’s Retail Development. Janice Tripp said that necessary fees, plats and petition had been received by the District. Motion carried.
Discussion of the City charges for sewer billing was deferred until the end of the meeting. The Engineer’s Report was deferred until the discussion of individual items later on the agenda. There were no plans to review.
Scott Trotter asked the Trustees to schedule a workshop on the Facilities Plan Update. After discussion, it was decided to have a presentation by Trotter & Associates to the Trustees at noon on June 2, 2006 with a plan for Trustees to bring their questions and comments to the regular Board meeting on June 21, 2006 to be followed by an open forum that evening if a large enough meeting room can be secured for that date.
Trustee Struthers moved and Trustee Collins seconded a motion to sign the contract and issue the Notice to Proceed on the 2006 Sewer Lining Project which was awarded to Pipe Vision of LaSalle, Illinois. Motion carried.
The Study Phase of the Lions Park Lift Station Project has reached the point where a meeting with the DeKalb Park District will be held to discuss the plans. The Trustees requested the Park District be given choices as to location, landscaping and building style.
Preliminary engineering on the Storm Water Improvements—Wetlands Mitigation Project will be submitted to the District next month. Trotter & Associates hope to bid the project at the end of this year for work to be done in 2007.
Mike Zima said he has not heard anything in response to the District’s F.P.A. extension request.
The Refund Meter Replacement Project is underway and about one-third completed. Mike Zima says that it should be completed by the end of May.
Pete Matarangas wrote the District to ask for an extension in compliance time for installing an outside grease trap at Lukulos Restaurant. He was granted an extension until 8/15/2006.
In response to Attorney Lewis’s letter on behalf of the owners of 2640 Greenwood Acres Drive, the Board reiterated their compassion for the homeowners and their willingness to provide them every support possible.
After Steve Olsen reported on the quotes received for replacement of the District’s 1998 60-inch Ransome mower, Trustee Collins moved and Trustee Struthers seconded a motion to purchase the 23 HP Toro diesel as offered by DeKalb Lawn & Equipment at a net price of $7,800. Motion carried.
There were no catastrophic loss relief requests.
In New Business, Steve Milner requested that the Board place on its agenda a discussion of allowing recapture of capital costs involved when developers install sewer infrastructure. The Board agreed to discuss it next month.
Mike Zima reported on the probable impact of new dissolved oxygen standards on the District.
The Trustees reviewed the information supplied to Mike and Janice by the City of DeKalb regarding the City’s desire to increase the price the District pays them for sewer billing. Another meeting is planned next week between District staff and City of DeKalb staff.
Trustee Collins moved and Trustee Struthers seconded continuing this meeting until June 2, 2006 at noon for the purpose of a workshop on the facility plan update. Motion carried.
DeKalb Sanitary District
June 2, 2006
Minutes
The continued May meeting of the DeKalb Sanitary District Board of Trustees was held at the office of the District at noon on June 2, 2006. In attendance were Trustees Dennis Collins, Tim Struthers and Carol Zar and Attorney for the District Keith Foster. Michael Zima, District Manager; Janice Tripp, Assistant Manager Administration; Steve Olsen, Plant Foreman; and Scott Trotter, P.E. of Trotter & Associates attended.
President of the Board Collins called the meeting to order and turned it over to Scott Trotter to review and explain the Executive Summary of the Facility Plan Update. There was some general discussion but questions and comments from the Trustees will be presented at the regular Board meeting June 21, 2006 at noon and questions from the public will be accepted at the public presentation of the Facilities Plan Update that will be held June 21st, 7-9 pm in the Terrace Room at Hopkins Park Community Center.
Trustee Collins moved and Trustee Struthers seconded a motion to adjourn the meeting. Motion carried. Trustee Collins adjourned the meeting.
Dennis J. Collins, President