DeKalb Sanitary District Board Meeting Minutes
DeKalb Sanitary District
September 20, 2006
Minutes
Approved October 18, 2006
The September meeting of the DeKalb Sanitary District Board of Trustees was held at the office of the District at noon on September 20, 2006. In attendance were Trustees Dennis Collins, Tim Struthers and Carol Zar. Attorney for the District Keith Foster and District Treasurer Richard Stokke attended. Michael Zima, District Manager; Janice Tripp, Assistant Manager Administration; Steve Olsen, Plant Foreman; and Betty Jones, Secretary were present. Scott Trotter, P.E. and Mark Eddington, P.E. of Trotter & Associates attended. Jim Schneider was present. Sam Phelps, Allan Metzger, Pam Mau and Tom Engstrom attended for portions of the meeting.
President of the Board Collins called the meeting to order.
Trustee Struthers moved to add an item 23 to today’s agenda -- an executive session to discuss potential litigation. Trustee Zar seconded. Motion carried. Trustee Collins moved approval of the amended agenda. Trustee Zar seconded. Motion carried.
Trustee Struthers moved approval of the August minutes. Trustee Collins seconded. Motion carried.
Trustee Collins moved to approve the transfer of:
- $230,000.00 from the Revenue Fund to the O & M Fund
- $6,607.42 from the Dedicated Tax IMRF Fund to the O & M Fund
- $4,511.13 from the Dedicated Tax FICA Fund to the O & M Fund
Trustee Struthers seconded. Motion carried.
Trustee Zar moved to pay bills as presented. Trustee Struthers seconded. Motion carried.
During the Public Input session of the meeting Jim Schneider asked that the District’s agendas as posted on its website be given unique file names so as to facilitate his browser receiving them and Betty Jones agreed to investigate the feasibility of said action.
Treasurer Stokke gave the Treasurer’s Report and received feedback from the Trustees on investment strategies.
Trustee Collins moved and Trustee Struthers seconded approval of the Fiscal Year 2005-2006 Audit which they have had for review. Motion carried.
Mike Zima presented the Office Disaster Recovery Plan which had been one of the auditor’s recommendations. The Board adopted this document in a motion made by Trustee Collins and seconded by Trustee Struthers. Motion carried.
The Trustees instructed that the development of a District-wide Emergency Response Plan be begun and carried as an agenda item until completed. They asked that at next month’s meeting they be given a framework for the plan with a time table of when each section will be completed.
There were no requests for annexations or pre-annexations received this month.
The Northern Trust group that had asked for time on today’s agenda to present a development plan was not in attendance. Mike Zima filled the Board in on the information that he has received about it so far.
The Engineer’s Report was supplied to the Trustees in written form and Scott Trotter deferred discussion to the individual agenda items to follow.
Scott Trotter will soon be submitting the Facilities Plan Update documents to Strand Engineering for the outside engineering firm review of the document requested by the Board. Mike Zima presented the scope of services document from Strand to the Trustees (agenda item #15).
The 2006 Lining Project has been completed and the Final Pay Request submitted with today’s bills.
Mike Zima and Trotter & Associates have met with the DeKalb Park District staff about possible locations for the Lions Park Lift Station, but have not reached consensus yet. Mike was asked to initiate discussions with the Park District manager.
A letter has been received from Lawnwood residents (some of whom were present at the meeting) to rework the wetlands mitigation project to save the row of arbor vitae and pine trees behind their properties. While the plan currently under discussion was selected because of feedback from the residents, the Board reiterated their intent to consider the neighbor’s feelings wherever feasible. They instructed Scott Trotter to have the location for the storm water channel staked with depth of cut markings indicated on the stakes. The Trustees and neighbors will individually find opportunities to look at the site this month and then will continue discussions at the next meeting.
Mike Zima reported on his interactions with the IEPA about the District’s request for an extension of its F.P.A.
Mike Zima and Joel Maurer have marked manholes on Sycamore Road that need to be brought up to grade and IDOT has agreed to have them corrected. The Trustees asked Mike to be sure that Alderman Kapitan is aware of this follow up on the concern he brought before the Board at the July 19, 2006 meeting.
Discussion of the Greenwood Acres Drive backup will deferred to item 23 on today’s agenda.
The Board discussed the continuing problem of Cavel International’s noncompliance with its discharge permit, and the history of corrective actions taken by the District to attempt to motivate them to come into compliance. Although they wrote a letter to the Board proposing a plan, that plan would exempt them from the need for compliance for another year. The Board found that delay in compliance to be unacceptable. Trustee Collins moved and Trustee Struthers seconded that they will be fined $500 per violation of permit for each violation that has occurred from January 2006 through September 2006 (as they were warned last year.) As of October 1, 2006 any violations occurring will be fined at the rate of $1,000 per violation. The amount of the per violation fine will be revisited and raised if they are not in compliance by the end of 2006, and their permit will be withdrawn if they are not in compliance by May 31, 2007. Motion carried.
The WEF Technical Conference in Dallas was discussed, but no one from the District will be attending this year.
The Board decided to review materials provided to them and discuss connection fees, annexation fees and policy decisions about regional infrastructure at next month’s meeting.
Trustee Collins moved and Trustee Zar seconded approval of the Catastrophic Loss Relief request of Kay Feeney of 120 Windsor Drive. The request did meet the criteria. Motion carried.
Mike Zima presented the proposal from David Hoover of Glenview Energy Associates to make the District part of a consortium for electricity purchases to be administered by Hoover. The Trustees have been pleased with Mr. Hoover’s work for them under their existing agreements (which will change with deregulation) and agreed to work with him again. Mike Zima was instructed to proceed with the agreement.
In New Business, Mike Zima reported that Lukulos Restaurant did install the grease trap as per the District’s August 17, 2006 letter and thus is in compliance at this time.
Steve Olsen filled the Board in on the expected cost of repairs to a 200 HP Raw Pump now out of service and received the Board’s permission to use the crane that must reinstall it to remove another pump and send it for preventative maintenance.
Trustee Collins moved and Trustee Zar seconded going into executive session to discuss potential litigation. Motion carried.
After the Board returned from Executive Session, Trustee Collins moved and Trustee Struthers seconded a motion to adjourn the meeting. Motion carried. Trustee Collins adjourned the meeting.
Dennis J. Collins, President