DeKalb Sanitary District Board Meeting Minutes
DeKalb Sanitary District
December 18, 2007
Minutes
Approved January 16, 2008
The December meeting of the DeKalb Sanitary District Board of Trustees was held at the office of the District at 5 p.m. on Tuesday, December 18, 2007. In attendance were Trustees Dennis Collins, Tim Struthers and Carol Zar and Attorney for the District Keith Foster and District Treasurer Richard Stokke. Michael Zima, District Manager; Janice Tripp, Assistant Manager Administration; Steve Olsen, Plant Foreman; and Betty Jones, Secretary were present. Scott Trotter, P.E. and Mark Eddington, P.E. of Trotter & Associates attended. Jim Schneider was present.
President of the Board Collins called the meeting to order.
Trustee Collins moved and Trustee Struthers seconded approval of the December agenda with the addition of an executive session at the end of the meeting for the purpose of discussing land acquisition. Motion carried.
Trustee Collins moved approval of the November minutes. Trustee Zar seconded. Motion carried.
Trustee Collins moved to approve the transfer of
- $490,000.00 to the O & M Fund from the Revenue Fund
- $11,625.00 to the O & M Fund from the Dedicated Tax Audit Fund
- $345,000.00 from the Revenue Fund to the Revolving Loan (Main Plant) Fund for Fiscal Year 08-09
- $34,000.00 from the Revenue Fund to the Revolving Loan (Fairview) Fund for Fiscal Year 08-09
Trustee Zar seconded. Motion carried.
Trustee Struthers moved to pay bills as presented. Trustee Zar seconded. Motion carried.
During the public input portion of the meeting, Jim Schneider requested and received permission to defer his comments until the discussion of the south side treatment plant location later in the agenda, and informed those present about a national public radio broadcast on the Cavel International controversy.
Treasurer Stokke gave the Treasurer’s Report and discussed interest rates and investment policy with the Trustees.
Trustee Struthers moved to approve the January 1, 2008 Bond & Interest payment in the amount of $256,224.50. Trustee Collins seconded. Motion carried.
Trustee Collins moved to pass Tax Levy Ordinance No. 507 for Fiscal Year 2007-2008. Trustee Struthers seconded. Motion carried.
Trustee Collins moved and Trustee Struthers seconded Ordinance No. 508 for the Tax Abatement for the District's Series 1998 Bonds. Motion carried.
Mike Zima reported that there had been no requests for annexation this month.
No action was taken on Paul Lehman of Macom Development’s request for fee waivers and concessions.
In Engineer’s Report, Scott Trotter requested a workshop meeting be scheduled to address several engineering issues, and tentative dates were discussed.
River City Construction has completed the excavation and the concrete base slab for the wet well, and work on the exterior walls for the wet well is ongoing. Pay Request #1 in the amount of $286,222.50 was approved and paid with today’s bills.
The 2007 Sewer Lining Project has been completed except for one segment, which Insituform has promised to complete this week. The District is currently holding a check in the amount of $126,708.10.
Mike Zima continues revisions on the updated Standard Details and General Notes.
Scott recommends the District schedule a meeting with the City of DeKalb, NIU and County highway department to reach agreement on a route for the Bethany Road interceptor sewer.
Mike Zima, Steve Olsen, and Trotter Engineers are recommending a 2008 project to inspect, evaluate and clean large interceptor sewers. After discussion, the Trustees asked Trotter & Associates to bring a proposal for a Large Interceptor Sewer Inspection and Cleaning Project to the January meeting.
Jim Schneider expressed concern about the wisdom of investing in a second treatment plant site at this time. Scott Trotter said doing so would be positive because even if the District did not build on it for many years, other purchasers and planners would be aware of the potential for sewage treatment facilities there. The Trustees deferred discussion to the scheduled executive session.
Trustee feedback on the Emergency Response plan is continuing.
Keith Foster, Attorney for the District, asked to continue discussion of the Cortland agreement to the next meeting.
Foster says correspondence sent to Eagle Homes about their outstanding invoices and the outstanding transfer of ownership of the Heatherstone Lift Station has gone unanswered.
Mike briefed the Board on the Locust Street sanitary sewer in relation to the City of DeKalb, Nehring Electric Works project and the shared lateral situation involving Ogundipe, Besinger and Arias. With participation of the three property owners (116, 120, 126, 128 North 10th Street) more likely than at any time in the past, the infusion of a quoted $20,820 to cap services at the main from dwellings to be demolished on the Nehring site (DSD will allow capping services at property line if the $20,820 is provided to DSD to apply to sewer replacement), the Board authorized design of a sewer project to replace approximately 293 feet of 8-inch on Locust with a public extension to the three shared service properties. The four existing services from 1003, 1009, 1015 and 1021 Locust are to be inspected and if faulty, be replaced to “back of curb” as part of the project also.
Mike and Janice have submitted claims to the District’s insurer and to FEMA for damages and costs incurred in the August 2007 rain event.
Steve Olsen described quotes received for one-man sewer inspection camera. Trustees approved the purchase of a camera on a stick from Standard Equipment Company at a cost of $15,995.00.
Janice briefed the Board on an 8% increase in the costs of the District’s major medical policy and will send them information on the specifics.
Trustee Collins moved and Trustee Struthers seconded approval of the Catastrophic Loss request of Nancy Chapman of 429 West Hillcrest, whose water softener malfunctioned. The request did meet all policy requirements. Motion carried.
During New Business, the request of the City of DeKalb for the District’s financial participation in restoring service disrupted by the installation of a 12-inch water main through the sewer lateral at 502 West Lincoln was discussed. While the District will pay for the repair of the newly discovered public sewer in front of the residence, the Trustees felt the repair of the service lateral was the responsibility of the contractor who installed the water main.
Trustee Collins moved to go into executive session to discuss land acquisition. Trustee Zar seconded. Motion carried.
After return from Executive Session, Trustee Collins moved to adjourn the meeting. Trustee Struthers seconded. Motion carried.
Trustee Collins adjourned the meeting.
Dennis J. Collins, President