The February meeting of the DeKalb Sanitary District Board of Trustees was held at the office of the District at noon on Wednesday, February 20, 2008. In attendance were Trustees Dennis Collins, Tim Struthers and Carol Zar. Attorney for the District Keith Foster and District Treasurer Richard Stokke attended. Michael Zima, District Manager; Janice Tripp, Assistant Manager Administration; Steve Olsen, Plant Foreman; and Betty Jones, Secretary were present. Scott Trotter, P.E. and Mark Eddington, P.E. of Trotter & Associates attended. Jim Schneider was present.
President of the Board Collins called the meeting to order.
Trustee Collins moved and Trustee Zar seconded approval of the February agenda. Motion carried.
Trustee Struthers moved approval of the January minutes. Trustee Collins seconded. Motion carried.
Trustee Collins moved to approve the transfer of: $175,000.00 to the O & M Fund from the Revenue Fund; $4,398.43 to the O & M Fund from the Dedicated Tax FICA;$6,065.67 to the O & M Fund from the Dedicated Tax IMRF;$130,000.00 to the O & M Fund from the Dedicated Tax Corporate. Trustee Zar seconded. Motion carried.
Trustee Struthers moved to pay bills as presented. Trustee Zar seconded. Motion carried.
During the Public Input and Communications portion of the meeting, Jim Schneider asked about the “IEPA” review of the District’s actions in regard to Cavel International. Mike Zima clarified that the audit last fall was conducted by USEPA rather than IEPA personnel. He said while the review of the District’s Industrial Pretreatment program included Cavel as one of the industrial users, it had nothing to do with Cavel per se. There will be a report, but it has not been received yet.
During the Treasurer’s Report, Mr. Stokke discussed current interest rates and asked the Board their opinions about length of terms for the District’s upcoming investments.
There were no requests for annexations or pre-annexations this month.
Mike had no development plans to discuss. Scott Trotter submitted a written Engineer’s Report and deferred discussion to the individual items later in the agenda.
Scott proposed the development of a Capital Improvements Schedule as an adjunct to the Facilities Plan. His firm would meet with District administrative staff for their feedback and then develop the schedule, which would be completed by the March 2008 Board meeting. Trustee Collins moved to approve this project and Trustee Zar seconded. Motion carried.
The Lions Park Lift Station Project is behind due to weather, and River City Construction has been advised that the District will consider a request for a contract extension if it is submitted soon. Janice described a commemorative plaque naming the Trustees that was included in the contract. It would cost $1,000.00. The Trustees do not feel this is necessary, and Janice will address removing it from the contract.
Mark Eddington and District administrators will be meeting with Insituform tomorrow to discuss their failure to complete repairs to one segment in which the lining failed. The District has retained Pay Request #3 until the job is satisfactorily completed.
Trustee Collins moved and Trustee Zar seconded approval of an Excess Flow Sand Filter Repair project Mike Zima presented. The motion carried and a service agreement was signed.
Mark Eddington says the District’s revised Standard Notes and Details should be completed by next month.
A meeting with NIU and other stake holders to discuss the Bethany Road Interceptor project has been put on hold because of recent events on campus.
Scott Trotter will submit an Inflow and Infiltration Reduction Plan Project to the Board for a decision next month. A Flow Monitoring Project will be ready for presentation in about 60 days.
Discussion of a south side treatment plant location was deferred until the executive session scheduled at the end of today’s meeting.
Mark Eddington plans to have the 2008 Large Pipe SSES with Cleaning Project bid opening on 3/17/08 and to bring the results to the Board for award at the March meeting.
The 10th & Locust Project should go to bids in March and be ready for awarding at the April 2008 meeting.
Keith Foster said that he has received the deed for the Heatherstone Lift Station from Eagle Homes. Although the punch list was never finished, the District will consider that transaction to have been completed. The $21,418.00 still outstanding from the Nature’s Crossing pump and haul has not been paid. Keith Foster has sued Eagle Homes on behalf of the District.
Mike Zima said that the District received $10,000.00 from its insurance carrier for damage to the Excess Flow Sand Filter during the August flooding. A meeting was held with FEMA representatives, and the Mike was told that FEMA will pay for reconstruction of one sand filter cell. The District will have to repair all the cells at a cost of $145,386.00, which will be offset by the estimated $41,084.17 that will be received from FEMA.
There were no requests for catastrophic water loss relief this month.
After a discussion of retiree insurance benefits, the Trustees asked Janice and Mike to bring a formal presentation to the Board for a vote.
Steve Olsen needs to replace one intermediate sludge pump, and will bring bids to the next meeting.
The Board approved Steve Olsen’s purchase of a high pressure hot water washer from Hansen Industrial at a cost of $1,974.00.
In New Business, Janice said that the Dave Pauling’s nomination of the District for the City of DeKalb’s PRIDE Award will be finalized at the Monday, February 25 City Council meeting. Mike Zima and Trustee Collins will attend.
Trustee Collins moved and Trustee Zar seconded a motion to go into executive session to discuss land acquisition. The motion carried and the board went into executive session.
Upon return from executive session, Trustee Collins moved to make an offer on a property consistent with the Board’s discussion in executive session. Trustee Zar seconded. Motion carried.
Trustee Struthers moved to adjourn the meeting. Trustee Zar seconded. Motion carried.
Trustee Collins adjourned the meeting.
Dennis J. Collins, President